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Track and approve requests

Every purchase request goes through two checks: first by a Checker (pemeriksa) at your company, then by the pharmacy (outlet) that fills the order.

See your requests

Section titled “See your requests”
  1. Click Permintaan (Requests) in the left menu. The Permintaan Pembelian (Purchase Requests) page opens.
  2. The table shows the request number (No. Permintaan), proposal (Penawaran), Status, requested delivery date (Pengiriman Diminta) and who created it (Diminta Oleh).
  3. Click a row to open it.

Permintaan Pembelian table with a few rows in different statuses (Draf, Menunggu Pemeriksa, Menunggu Outlet, Dikonfirmasi) and the ‘New Request’ button

Statuses

Section titled “Statuses”
Status Meaning
Draf (Draft) Not submitted. Only your team can see it.
Menunggu Pemeriksa (Awaiting Checker) Submitted and waiting for a Checker at your company.
Ditolak Pemeriksa (Rejected by Checker) Rejected by the Checker. The reason is under Catatan Pemeriksa (Checker Notes).
Menunggu Outlet (Awaiting Outlet) Approved by the Checker, waiting for the pharmacy to confirm.
Ditolak Outlet (Rejected by Outlet) Rejected by the pharmacy. The reason is under Catatan Outlet (Outlet Notes).
Dikonfirmasi (Confirmed) Confirmed by the pharmacy and being processed.
Ditagihkan (Invoiced) An invoice has been issued. See Faktur (Invoices).

Submit or delete a draft

Section titled “Submit or delete a draft”

Role: Maker or Checker.

  1. Open a request with status Draf. It says “Draf ini belum diajukan — orang lain belum dapat melihatnya.” (this draft isn’t submitted; nobody else can see it yet).
  2. Click Submit for Approval to send it to a Checker.
  3. Or click Delete Draft and confirm with Hapus (Delete).

Approve or reject (Checker)

Section titled “Approve or reject (Checker)”

Role: Checker.

  1. Open a request with status Menunggu Pemeriksa. It says “Menunggu persetujuan Anda sebagai pemeriksa.” (awaiting your approval as checker).
  2. Check the products, quantities and total.
  3. Choose one:
    • Click Approve. The request goes to the pharmacy, which gets a notification.
    • Click Reject, fill in Alasan penolakan (Reason for rejection), then click Confirm Reject. Click Batal (Cancel) to back out.

Signed in as a Checker, a request in ‘Menunggu Pemeriksa’: the ’Menunggu persetujuan Anda sebagai pemeriksa

Users who aren’t Checkers see “Diajukan — menunggu persetujuan pemeriksa.” (submitted, awaiting checker approval) with no buttons.